Board Structure, Operations and Meetings
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Board Leadership. The Chairman and the Chief Executive Officer
are selected by the Board. The Board has no policy with respect to the
separation of the offices of Chairman and Chief Executive Officer. The Board
believes that this issue is part of the succession planning process and that it
is in the best interests of the Company for the Board to make a determination
in light of factors and considerations prevailing at that time as to whether
the Chief Executive Officer should also serve as Chairman of the Board.
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Selection of Agenda Items for Board Meetings. The Chairman and
the Chief Executive Officer (if the Chairman is not the Chief Executive
Officer) establish the preliminary agenda for each Board meeting. Any director
may request items to be included on the agenda.
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Distribution of Board Materials. Board members receive agendas
and other information, to the extent practicable, in sufficient time before the
Board meetings so they will have an opportunity to prepare for discussion of
the items at the meeting.
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Attendance of Non-Directors at Board Meetings. At the discretion
of the Chairman or the Chief Executive Officer, ATI’s senior officers may
attend appropriate portions of Board meetings. The Board also encourages the
executive officers to bring non-executive managers to Board meetings, from time
to time, who: (1) can provide additional insight into the items being discussed
by the Board, or (2) senior management believes have future potential as
leaders.
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Executive Sessions of Non-Management and Independent Directors. The
non-management directors meet separately from the other directors in regularly
scheduled executive sessions without members of management (except to the
extent the non-management directors request the attendance of a member of
management). The protocol for these executive sessions is as follows:
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Scheduling; Notice. The non-management directors meet at least three
times a year at the end of, and at the location of, regularly scheduled Board
meetings, or at such other time or such other place as the non-management
directors shall agree. Any non-management director can request that such a
meeting take place. No special notice is required for regularly scheduled
meetings of the non-management directors.
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Chairing Arrangements. The Chairman of the Board, if non-management,
serves as the Chair of the meetings. If the Chairman is not non-management, the
position of Chair rotates on a per meeting basis, in the following order, among
the non-management Chairs of the Board’s committees: Nominating and Governance
Committee, Audit Committee, Finance Committee, Personnel and Compensation
Committee and Technology Committee. If the committee Chair is not
non-management, or is unable to attend or is temporarily absent, the position
of Chair is assumed by the next non-management Chair in the rotation order
described above. The Chair determines the procedure for dealing with individual
items at the meetings of the non-management directors.
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Executive Sessions of Independent Directors. If any non-management
directors are not independent, the independent directors will meet in executive
session at least one time a year at the end of, and at the location of,
regularly scheduled Board meetings, or at such other time or such other place
as the independent directors shall agree. The protocol for these meetings is
the same as the protocol for meeting of the non-management directors, except
that the Chair of the meeting must be an independent director.
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Communication with Non-Management Directors. Any interested parties
desiring to communicate with the non-management directors regarding the Company
may send correspondence in care of ATI’s Corporate Secretary, or contact the
toll-free help-line, at 1-877-787-9761, which can be utilized on a confidential
and anonymous basis, twenty-four hours a day.
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Director Orientation and Continuing Education. The Board and the
Company have an orientation process for new directors and new members of the
Board's committees. Materials and programs will be provided to new
directors on an individual basis to familiarize them with the Company’s
strategic plans, its significant financial, accounting and risk management
issues, and its compliance programs, including its Corporate Guidelines for
Business Conduct and Ethics. Each new director must participate in the Company’s
orientation process within six months of the annual meeting at which such new
director was elected or within six months of the time such new director otherwise
joins the Board. Each new member of a Board committee shall participate in the
Company’s orientation process for members of that committee as soon as practicable
after his or her appointment. All continuing directors or committee members, as the
case may be, will be invited to attend orientation programs. The Company will also
provide additional formal and informal continuing education materials and programs
to directors and committee members on an on-going basis, particularly in light of
new developments. Orientation and continuing education programs may include
presentations made by outside legal, accounting or other advisors or consultants
or, to the extent appropriate, visits to the Company’s headquarters or significant
facilities. Directors may attend continuing education courses. Accordingly, the
Company will pay for the reasonable cost of such courses and related reasonable
travel expenses.
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Assessing Performance of the Board. Each director will annually
participate in an evaluation of the performance of the Board as a whole to
determine whether the Board and its committees are functioning effectively. The
evaluation will focus on the Board’s contribution to the Company and will focus
on areas in which the Board believes that it or its committees of the Company
could improve. The Nominating and Governance Committee will oversee this
process.
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Director Compensation. Only non-employee directors are
compensated for their service as directors. Their compensation is intended to
be sufficient to attract qualified candidates. The Board reviews director
compensation from time to time. The Nominating and Governance Committee is
responsible for making recommendations to the Board regarding director
compensation.
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Stock Ownership by Directors. It is the policy of the Board that
all directors hold an equity interest in the Company. In furtherance of this
policy, directors will be expected to own shares of Common Stock of the Company
having a market value of at least two times the annual retainer amount by
December 31, 2009, or within five years of first becoming a director, whichever
occurs later, and at least three times the annual retainer amount within a
reasonable time thereafter. The Board recognizes that exceptions to this policy
may be necessary or appropriate in individual cases, and may approve such
exceptions from time to time as it deems appropriate.
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